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Goody bag FAQ

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Filed under: ParentMap Events

Thinking about signing up for the "goody bag" option as you register for an event? Here are a few frequently asked questions, answered!

What type of bags are the goody bags?
All of our bags are cloth, reusable “grocery” bags that the parents can use to collect information at all of the vendor booths. These bags are meant to be reused for groceries or just general hauling of everyday items. The bags are tan colored, with a brown ParentMap logo on the side.

How many bags -- and how many attendees -- can we expect at each of the events?

Event Date Est. # booths Est. attendance - individuals Est. # of families # of PARENT goody bags
(max. amount)
# of VENDOR goody bags
(max amount)
 
Preschool Preview - Eastside January 12, 2013 70 800 300 300 n/a  
Preschool Preview - Central/South Seattle January 13, 2013 35 250 125 150 n/a  
Preschool Preview - North Seattle/Shoreline January 16, 2013 40 300 150 200 n/a  
CampFair February 2, 2013 100 1200 400 400 n/a  
Seattle/Central CampFair March 9, 2013 50 300 150 150 n/a  
North Seattle/Shoreline CampFair March 16, 2013 45 300 150

150

n/a

 
South Sound Summer CampFair March 23, 2013 40 300 150 150 n/a  
The BabyMap Event - Issaquah Date Coming Soon!            
The BabyMap Event - Seattle Date Coming Soon!            

 

What type of materials can I provide for the goody bag?
ONE of the following:
- Marketing paper (flyer, brochure, postcard, etc.); must be limited to one piece of paper (no booklets or brochures that have multiple sheets)
- Small Marketing Swag (i.e. key chain, pencil/pen, magnet, etc.)
- Promotional item (coupon, advertisement for an event, special discounts, etc.)

Who will receive the goody bags?
All families attending the event will receive a bag. ParentMap strives to provide enough bags to distribute to all families. Families can receive more than one bag if they request it. However, it is impossible to gauge exactly how many families will attend the event, so the number of bags may not exactly equal the number of families.

When do I need to submit my materials?

Event Event date Deadline for submitting materials
Preschool Preview Eastside January 12, 2013 January 4, 2013
Preschool Preview - Central/South Seattle January 13, 2013 January 4, 2013
Preschool Preview - North Seattle/Shoreline January 16, 2013 January 4, 2013
CampFair February 2, 2013 January 25, 2013
Seattle/Central CampFair March 9, 2013 March 4, 2013
North Seattle/Shoreline CampFair March 16, 2013 March 11, 2013
South Sound Summer CampFair March 23, 2013 March 18, 2013
     

Where do I submit my materials?
You can send or hand deliver the materials anytime before the submittal deadline (see chart above). Please send/deliver to:

ParentMap/The UPS Store
7683 S.E. 27th St. #124
Mercer Island, WA 98040
Attn: (Place Event name here) Goody Bags

What does the goody bag fee cover?
The goody bag fee is the price of additional marketing exposure for your organization. The goody bag fee ($150) helps cover the cost of the bags themselves, the labor to coordinate the bag items and to stuff the bags, and the additional time and labor to deliver and distribute the bags to the event.

How does the event program relate to the goody bags?
The event program will be handed out to all families at the event. The program includes all vendors who are in attendance at the event regardless of whether they have chosen to be a goody bag participant. The goody bags are only stuffed with vendor materials from those who have chosen the goody bag option on the event registration form.

If you have further questions, please feel free to contact Lindsey Davis at lindsey@parentmap.com.